Now, analysts expect it to be closer to A$5 billion. The traveler must then contact the ERC and request expedited assistance to obtain approval to use the CBA and acquire the transportation ticket. The travel cardholder must review the statement of account for erroneous or unauthorized charges. (4) IRM 1.32.4.1.7 (1), Acronyms, updated acronym chart to include Concur government edition (CGE). 0000019260 00000 n endstream endobj 459 0 obj <. If the account remains unpaid at 55 days, the government credit card contractor will send the travel cardholder a pre-suspension notification. Restricted travel cardholders are authorized travel advances through ETS up to 40% of all reimbursable expenses, except transportation, since they do not have ATM privileges. Companion/personal airline tickets and additional charges for premium seats, Emergency purchases (maps when traveling in a POV or a rental car, and a GPS attached to a rental cars), Incidental expenses (such as laundry or dry cleaning - for domestic travel only), Lodging (hotel, motel, corporate housing), Long distance calling (except when billed to hotel room), No (Unless in travel status for 12 hours or more), Mandatory if $15 or greater; Optional if less than $15, Meeting space and conference fees or reserving rooms for other travelers, Non-travel related expenses (lien fees, investigator expenses, administrative summons expenses, copies third party records or Right to Financial Privacy Act expenses). Salary Offset: In accordance with the Debt Collection Act of 1982 and 5 U.S.C. Special privileges will not be reinstated when the payment is made. Lodging expenses are not authorized for local travel within a 40-mile radius of the employees official station or residence that is performed within one day and does not involve an overnight stay or lodging expenses. The statement of account will show the total amount due and the payment due date. The cardholder must contact the hotel to cancel their reservation. Information regarding each payment method is available on the IRS Source website by, selecting Travel card payment methods. %PDF-1.6 % (1) This transmits revised IRM 1.32.4, Servicewide Travel Policies and Procedures, Government Travel Card Program. Travel Time Pay Rules in California (2023): The Ultimate Guide Maintaining statistical and narrative information related to the travel card program. Credit Card Services is responsible for reviewing travel card transaction reports to ensure charges are appropriate and business-related. Travelers must notify Credit Card Services via an OS GetServices ticket or by calling the ERC at 8667435748 (TTY: 866-924-3578) for assistance if a trip is cancelled. WebUse this form when you have a nonexempt worker who will work a shift of six hours or less and both you and the worker wish to waive the required 30-minute meal break. Answers questions on the proper use of the travel account. The government credit card contractor does not charge a fee for using the on-line payment feature; however, there may be a fee charged by the travel cardholder's financial institution. Travel cards with air, lodging, and/or rental car transactions without meal spend may be flagged for policy noncompliance. Refer to the "Mandatory Use of Travel Cards" Frequently Asked Questions on the IRS Source website for additional guidance. Reviewing the activity on the CBA to ensure: 1) travelers are not seeking reimbursement for CBA charges; 2) erroneous/duplicate charges are identified and resolved; 3) all charges are for travelers authorized to use the CBA for official government travel. It applies to IRS employees who perform official government travel and supervisory and administrative personnel who direct, or review and approve, official travel or reimbursement of travel related expenses. Payments to the government credit card contractor may be made by mail prior to receipt of the monthly paper statement of account. Payment of the Travel Account Bill | GSA Smartpay 0000003742 00000 n If an account is unpaid 45 days from the statement closing date, the government credit card contractor will send the travel cardholder a "past due" letter. Government contract fares may not be used for personal travel. The duration may be permanent or for a specific time period and should reflect the travelers business needs. t2 If a paper ticket was issued, the traveler must notify the TMC of the cancelled trip immediately and return the paper ticket to the TMC. An additional fee applies for each ticket issued. Disapproved (returned) CBA transportation requests - Current travel cardholders who selected CBA as the method of payment for transportation in ETS and were disapproved, must cancel the current transportation reservation and create a new reservation using their travel card. Travel card activity is restricted by the MCC assigned to the travel cardholder's account. Creditworthiness reviews are an important internal control to ensure that travel cardholders are financially responsible. Policy Owner: The CFO is responsible for travel card program policy, and related audits. Using the government travel card only for travel-related expenses while performing official government travel. Reviewing, reconciling and certifying monthly CBA statements of account for payment and sending them to the CFO, Travel Management, Travel Operations office. Offset may be from federal salary travel advances, travel or relocation voucher reimbursements, 0000018936 00000 n As a result, the actual available card limit fluctuates as charges and payments are posted. Special privileges for travel cardholders with relocation expense authorization include an increased card limit and enhanced merchant category code templates. Once you complete it, the A/OPC will submit the application for your travel account to the bank. WebFSIS Directive 3830.2 Government Travel Charge Card Program FSIS Directive 4550.2 Garnishment of Wages for Child Support, Alimony and Commercial Debt All potential travel cardholders must first complete the travel card self-study training course. The employee should then contact their manager. Standard travel cardholders can establish or change their cards PIN at any time by calling the government credit card contractor. Each travel card reflects an individual billed account established in the travel cardholder's name. Travel advances are not available to standard travel cardholders. Ensuring their employees are aware of the government travel card requirements. This instruction is composed of several volumes, each containing its own Salary Offset Program. The renewal card will require activation. The CBA charges are billed and paid monthly. Authorized by the DoDI 5154.31, Volume 4 [PDF, 10 pages], the Defense Travel Management Office (DTMO) manages the card program, providing guidance, policy, and training, and serves as a liaison to GSA, the travel card vendor, and DoD Component Program Managers on travel card related issues. (16) IRM 1.32.4.3.1.7, Special Travel Considerations, added bullet (7), Indirect Travel - Personal and Official Travel Combined. Ensuring all employees obtain and use the government travel card for all official travel, except where specifically exempted. Payments may be expedited using the on-line payment feature on the government credit card contractor's website. Process of dividing a travel voucher reimbursement between the credit card contractor and the traveler. 0000004334 00000 n No future reinstatement requests will be considered. Employees who have received a written exemption from the mandatory use of the travel card from the director, Credit Card Services; and. The subject line of the message should be adjusted to read "Exemption Request" before forwarding. Our Customer Service Center If using the manual travel authorization form, the travel voucher (Standard Form 1012) should indicate use of the CBA as the method of payment for the transportation ticket and the CGE fee. 0000019119 00000 n Reply . When the expiration date shown on the face of the travel card draws near, the government credit card contractor will send the travel cardholder a renewal card automatically. a. Instruction. Upon receipt of the required documentation, Credit Card Services will review the employee's travel card account history. The travel card can only be used for official government travel and travel-related expenses while in official travel status. If the employee does not make full payment or enter into a payment agreement within the 30-day period, collection will begin the next pay period. Selection for salary offset is made at the government credit card contractors discretion using established collection criteria. Government credit card contractor - The bank that issues the travel card used by authorized IRS employees to pay for official travel expenses. Information and procedures regarding account maintenance changes are available on the IRS Source website. WebThe Agency/Organization Program Coordinator (A/OPC) is the primary liaison between you and the bank. If the information is correct, the travel cardholder should activate the travel card by calling the government credit card contractor at the telephone number on the activation sticker. If a reservation is cancelled prior to ticketing, no transaction fee is incurred. 1. Electronic credit review - An electronic credit check performed by the government credit card contractor to research the applicants credit score, assessing creditworthiness based on credit history and current credit accounts. 0000004422 00000 n Providing CBA expenditure information to the business units. They may use the ATM feature on their standard travel card for official IRS travel expenses that cannot be charged using the travel card. Salary offset will continue until the full amount of the debt is collected or the employee makes full payment. The cash withdrawal and associated fees are charged to the standard travel card account. If the credit does not post in the next billing cycle, the cardholder should contact the government credit card contractor to initiate a transaction dispute. Employees who combine personal travel with official travel must call Duluth at 866-442-9925. WebYou may be subject to disciplinary action and/or salary offset for late payment. The travel card should be used to the maximum extent possible to charge travel expenses. DoD policy requires travelers to use their Government Travel Charge Card to pay for all meals during official travel. Travel cards with air, lodging, and/or rental car transactions without meal spend may be flagged for policy noncompliance. Travel cardholders must contact the government credit card contractor representative within 90 days from the "transaction date" of the erroneous charge(s). See State Tax Information. Reply . 1.36.4 Administrative (Non-tax) Debt Management - IRS The salary offset provision arises under the debt collection procedures in 41 CFR 301-76.100 , which provide due process rights to employees, including written notice and the right to request a review of the debt. F. Outline salary offset procedures to recover travel advances. When travel is not being charged to the traveler's home organization, the correct funding codes must be obtained from the organization funding the travel. Travel cardholders will need to call the government credit card contractor at the number on the back of the travel card to establish a PIN. Travel cardholders will have approximately 45 calendar days to complete the training after being notified. The Federal Travel Regulation (FTR), 41 CFR Part 301-51.1 and 301-51.2, Paying Travel Expenses, requires use of the travel card for official travel unless the employee has an exemption. The travel cardholders may pay their accounts through ETS, through the government credit card contractor's website, by mail, or by telephone. Travel advances through ETS for IRS employees only. The government credit card contractor will reactivate a suspended travel card after payment has been received. Statement Of Understanding Army Fillable Form Actually turns out my last command didnt pay off my travel card from when I got sent on a trip 6 or so months ago . Restricted travel cardholders are not granted ATM privileges. WebCiti Government Travel Card. 0000011522 00000 n It should be received within five to seven business days from the date the properly completed application is entered in the government credit card contractor's on-line application system. 0000002280 00000 n The travel cardholders can withdraw cash from an ATM three days prior to the official travel date of departure through the last day of official travel. The travel cardholders are responsible for disputing any incorrect or unauthorized charges that appear on their monthly statements of account timely. Higher limits are provided for special circumstances such as extended travel. Army Travel Card 101 The Government Travel Charge Card (GTCC) Program provides travelers with a safe, effective, convenient, and commercially available method to pay for official travel expenses. Travel cardholder - The IRS employee who has been trained and authorized to use the individually billed account. Ensuring that airfare/train and reservation fees charged to the CBA have the form of payment shown as CBA (not personal or Government Travel Card) on the employees travel voucher. 471 0 obj <>/Filter/FlateDecode/ID[<608322299C1F7C42B559F596E68FE4D4><1FE8327296AE1D4B998EDA280AB1A9AA>]/Index[458 24]/Info 457 0 R/Length 83/Prev 381212/Root 459 0 R/Size 482/Type/XRef/W[1 3 1]>>stream COMDTINST M4600.18 . Government Travel At this point, Salary Offset will be initiated by the bank. All travel card applications must be in the applicant's name as shown in IRS official personnel records or in approved pseudonym names and must be signed by the applicant. hb```I,\UB cb2p=\w9l_@%] @++ H6cxix4sB>8;XPH0 qw0et0Ft`$X47a@ :|PrDL&C 0Hn 1AuH#@Zu#R9pO3Q` B California Break Laws and Calculating Travel Time Correct Answer: Reduced Payment Plan Question: You suspect that a cardholder used their travel card for personal use. Salary offset. and provide the employee due process in compliance with 41 CFR 301-54.100 prior to salary offset; 0000002897 00000 n Other Miscellaneous Debts: Debts listed below are collected using the procedures in this paragraph. Service Members Are Responsible Outstanding government travel credit card bills can result in a negative reporting on the service members civilian credit report, and the Department of Defense may salary offset a portion of the service members salary to pay the government travel credit card bill. Expenses charged to the CBA should not be approved for reimbursement to the traveler. The employee will be provided 30 days to repay the delinquent balance or enter into a written payment agreement with the government credit card contractor. For most travel cardholders, the card limit is $5,000 per billing cycle. The balance owed to each is sent directly to the applicable party. A travel card account with an unpaid, undisputed balance 31 days after the statement closing date on which the charge(s) first appeared is considered past due. However, if the method and amount of payment is changed, employees will be required to explain why the default split disbursement payment method was not used, which will be evaluated as part of the ETS pre-audit process. Travel cardholders will be notified via email with detailed instructions when they are required to complete the refresher course. In addition, restricted travel cardholders also do not have ATM privileges. 0000003552 00000 n At the time of suspension, any special privileges assigned to the account, such as an increased card limit, will be revoked. If the trip is cancelled after ticketing, the travel cardholder should contact the TMC to cancel and request a refund for the common carrier ticket. The personal ticket must be a fully refundable fare open to the public; otherwise, if official travel is canceled the employee will be responsible for the non-refundable fare. If an electronic ticket was issued using the CBA, the traveler must notify the TMC of the cancelled trip immediately and request issuance of a credit. For example, if a travel cardholder account is suspended in May 2020, the suspension will continue to be considered as the first suspension until May 2021 when it will drop-off of the 12-month calendar. Employees are required to use split disbursement. Members who will PCS before October 2022 and currently do not possess a government travel card are strongly encouraged to apply for one as soon as possible to allow for this option. %%EOF The travel card limit considers unpaid charges from prior monthly billing cycles as part of the card limit.
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